Entries

An entry is one exhibitor's item in one class. Entries are their own records — not rows in a form submission — so they can be checked in, judged, ranked, and paid.

How entries arrive

The office adds them directly from the Entries screen — for the exhibitors who bring a paper form to the desk.

Exhibitors enter online through the public entry page.

Both doors enforce the same entry limits.

The public entry page

Each event gets its own tokenized entry URL you publish or link from your website.

• Returning exhibitors keep their number. Enter as somebody who has entered before and their existing exhibitor number is reused, which is what makes year-over-year history work.
• The catalog is browsable — division, department, section, class — with all applicable rules shown before they commit.
• Limits are enforced as they enter, not after.
• Fees are collected by card, or deferred to check-in — a per-event choice.
• A receipt email goes out, with printable claim tags.

What an entry carries

Exhibitor	And their persistent exhibitor number
Class	Which pins down division, department, and section
Reference code	Human-readable, for the desk
QR code	For check-in and judging scans
Fee	Paid online or due at check-in
Status	Entered, checked in, judged, placed

Claim tags

Every entry produces a printable claim tag carrying the QR code, the reference code, and the exhibitor number — but not the exhibitor's name. The tag goes on the item; the name never does.

Check-in

Check-in runs on an iPad in a browser at the receiving table. Scan the QR code on the claim tag and the entry is checked in.

If fees were deferred, they are collected here.

Scanning beats a printed list for a queue of two hundred people with jars of honey, and it means the office knows in real time what has actually turned up versus what was entered.

The entries screen

Every entry for the event, filterable by division, department, section, class, exhibitor, and status.

From here you can:

• Add entries by hand
• Reprint claim tags
• Correct an entry that was made against the wrong class
• Export to CSV

Fee handling

Entry fees are held on the entry, not in the payments ledger. Entry money and invoice money are tracked separately today — an entry fee does not create an invoice.

Season reset

At the end of the season, export before clear takes a full CSV and then clears the season's entries, keeping:

• The catalog structure
• The exhibitor roster and their numbers

so next year starts from the same shape with the same people.