Entertainment

Entertainment works like vendors with the money flowing the other way. You are not collecting from an act; you are paying one.

Booking an act

Each entertainment record carries the act, the fee, the dates and times they perform, and where on the grounds.

Contracts

Entertainers bring their own paper. Rather than forcing your template on a booking agent, you upload the act's own contract and attach a signature page to it for e-signing.

The signed document is stored on the record like any other document.

Riders and needs

A dedicated place per act for the things that get lost in an email thread:

• Riders — what they require
• Technical and special needs — stage size, power, sound, lighting
• Travel and lodging notes — arrival times, hotel, parking for the bus

The stage manager should be able to open one record and know everything.

Budget and payables

Fees are tracked against an event budget, so you can see committed entertainment spend against what the board approved.

Payments out are a scheduled-and-marked-off ledger: what is due, when, to whom, and whether it has been paid — with a CSV export for your treasurer.

The product does not send the money

Entertainment payables are a ledger and an export, not an ACH sender. You pay the act however you normally do and mark it off here.

On the grounds map

Acts can be placed on the grounds map alongside vendors, color-keyed as entertainment, so the placement sheet shows the stages as well as the booths.

On the schedule

Performance times go on the daily schedule, which is conflict-aware per location — two acts cannot be booked onto the main stage at the same time without the product saying so.